Location:
Facilities Manager needed in Hillsborough $140-$150,000 DOE
A HNW family on the Peninsula is seeking an experienced, discreet, and technically skilled Facilities Manager to oversee the daily operations, maintenance, and long-term care of multiple residential properties. This role is responsible for ensuring that all properties, building systems, vendors, and projects are maintained to exceptional standards while operating with the highest level of confidentiality, professionalism, and attention to detail. The Facilities Manager will oversee day-to-day facilities operations across multiple homes, conducting regular property inspections to proactively identify maintenance needs and ensure each residence remains in pristine condition. This role will ensure consistent operational standards and procedures are applied across all properties and will serve as a key point of accountability for property performance and readiness. Responsibilities include comprehensive management of all building systems, including HVAC, electrical, plumbing, security, AV/IT, generators, pools and spas, and smart-home technology. The Facilities Manager will maintain detailed documentation related to system warranties, service contracts, maintenance schedules, and technical records, and will develop and execute a robust preventive maintenance program. The role also involves coordinating inspections, testing, and certifications for systems such as fire safety equipment, elevators, and generators. Vendor and contractor management is a core component of the position. The Facilities Manager will source, vet, and manage service providers, solicit bids, negotiate contracts, oversee project execution, and monitor work quality, timelines, and costs to ensure high standards and fiscal responsibility are consistently met. The ideal candidate will have at least five years of experience in facilities management, property management, or estate management, with demonstrated experience overseeing multiple properties simultaneously. Strong technical knowledge of residential building systems is required, along with proven experience managing vendors, projects, and budgets. A four-year degree is preferred but not required. Excellent organizational, communication, and problem-solving skills are essential, as is a valid California driver’s license. The client has an Estate Manager who has worked for the family for years, and who will be your direct report. We are looking for team players with a can do attitude. This is a full-time position with a Monday through Friday schedule from 8:00 a.m. to 4:30 p.m. Flexibility is required, including occasional evenings, weekends, and on-call availability to address urgent matters as they arise. Local SF Bay Area candidates only, ideally you will live on the Peninsula/South Bay. Please send professional resumes to: hello@thesuitestaff.com